Automation for small business, no IT department needed
You don't need to be a big company to automate. We target your costliest tasks, quantify the return before building, and build on the tools you already have.
Email, WhatsApp, form — even a simple screenshot.
Name, date, request, amount — extracted and verified automatically.
Spreadsheet, calendar, SMS, report — without any re-entry.
The basics
Is automation also for small businesses?
The myth: 'automation is for big companies with an IT department.' Reality is the opposite. In a two or three person team, every recovered hour counts double — because it's often the owner's hour, the most expensive in the company, eaten up in the evening by data entry.
Our approach is financial before it's technical: we do the math before building. Hours saved per week × your hourly rate × 52 weeks. Five hours per week at $25/h is $6,500 per year — for a fixed-quote automation that pays for itself in months.
And we know the reality of small teams because it's ours: Nelvox is a Moncton SMB that runs its own operations on these automations, every day.
The hidden cost
How much does doing everything by hand cost?
per year: the cost of just 5 hours of manual tasks per week, at $25/hour. Most small teams lose much more — without ever counting it.
The owner does data entry
The most expensive hour in the company spent copying emails into a spreadsheet, in the evening.
Forgotten follow-ups
A reminder that falls through the cracks is a lost sale.
Hiring too early
You hire to absorb admin — a full salary for tasks a system would do.
Tools that don't talk
Email, spreadsheet and calendar don't connect — so you're the connector.
The method
How we automate your processes
No software to learn, no migration: we build around what you already use.
Diagnostic
We map your processes and identify the best candidates.
Build
We build the scenario: triggers, AI layer, actions, validations.
Go live
Connected to your existing tools, tested on your real cases.
Monitoring
Logs, alerts and adjustments — we monitor in production.
- Connected to your toolsGoogle Sheets and Calendar, Excel, email, WhatsApp, Stripe, your CRM.
- An AI layer that reads everythingFreeform emails, screenshots, scanned PDFs.
- Human validation where neededThe flow pauses for your approval on high-stakes steps.
- Full traceabilityEvery execution is logged.
The benefits
What AI automation actually changes
Less keyboard, fewer errors, more visibility.
Hours recovered
Tasks eating your evenings run on their own.
Zero re-entry
Information enters once and flows everywhere.
Fewer errors
The machine copies right, every time.
Compliance and traceability
Every action is logged.
Runs 24/7
Sunday evening request, processed Sunday evening.
Scale without hiring
The system absorbs growth.
The math before the code
We don't sell automation for the sake of automating. At the diagnostic, we quantify with your real numbers: how many hours per week, at what hourly rate, on which tasks. You leave with the ROI written in black and white — before a single line is built.
And our rule is simple, even if it means losing sales: if it doesn't pay for itself in under a year with your numbers, we tell you and we don't build it. A small business has no budget to waste on gadgets — neither do we.
Book a free diagnostic — leave with the mathBy industry
Different processes, same mechanics
Every industry has its repetitive tasks. We automate the ones that cost you the most.
The Nelvox difference
Why Nelvox over a Zapier freelancer
We eat our own cooking
Our own businesses run on these automations.
A Moncton company
Not a Toronto agency or anonymous freelancer.
The AI layer on top
Emails, screenshots, PDFs — where classic recipes break.
Your tools, not ours
No migration, no extra software.
Built to last
Logs, alerts, validation checkpoints.
Data in Canada
PIPEDA-compliant, Canadian hosting when possible.
Pricing
How much does AI automation cost?
Fixed quote after diagnostic. You know the exact price before saying yes.
- Mapping your processes
- Identifying best candidates
- Estimated time savings
- No commitment
- One complete automated flow
- AI layer + human validations
- Logs and alerts included
- Price known before starting
- Multiple interconnected flows
- Tracking dashboard
- Ongoing support
- Scalable with growth
The diagnostic is free and no-commitment.
Comparison
AI Automation vs Classic Rules vs Manual
| Criteria | AI Automation (Nelvox) | Classic Rules (Zapier alone) | Manual work |
|---|---|---|---|
| Emails, screenshots, PDFs | Read and understood | Breaks | Read, but slowly |
| Exception handling | Adapts or escalates | Breaks silently | Yes |
| Speed | Seconds | Seconds | Hours to days |
| Data entry errors | Near zero | Near zero | Inevitable |
| Availability | 24/7 | 24/7 | Working hours |
| Traceability | Complete log | Partial | Depends on discipline |
| Cost at growing volume | Stable | Stable | Grows with each hire |
Proof in the field
We eat our own cooking
* Properties of the system we run internally — your gains are quantified during the free assessment.
FAQ
Everything we get asked
What is small business automation?
It's handing your repetitive tasks — data entry, follow-ups, appointments, reminders — to systems that run on their own, without hiring or installing complex software. Well targeted, it pays for itself in months.
We're only 2-3 people, is it for us?
It's especially for you. In a small team, every recovered hour counts double: it's often the owner's hour. Big companies hire; you automate.
How much does it actually save?
Hours saved per week × your hourly rate × 52. Five hours per week at $25/h is already $6,500 per year. We do this math with your real numbers at the diagnostic.
Which process to automate first?
The one that combines three things: frequent, repetitive, and done by the most expensive person in the company — often you.
Do I need to change my tools?
No. We build on what you already use: Google Sheets, Excel, email, WhatsApp, your calendar.
Do I need technical knowledge?
None. We install, configure and monitor. You keep working as before — with less keyboard.
How much does it cost?
Fixed quote after a free diagnostic. And our rule: if it doesn't pay for itself in under a year with your numbers, we tell you and we don't build it.
What if it breaks?
Every flow comes with logs and alerts: if something stalls, we see it before you do. And we're in Moncton — not an anonymous ticket.
Custom project
Every business is different
This service is custom-built around your processes and tools. Free 30-minute consultation — we analyze your situation before quoting anything.
Book a free consultationReady?
Stop paying $6,500 a year for copy-paste
Free 30-60 minute diagnostic: we map your processes, identify what can be automated, and you leave with a plan — whether you work with us or not.